EVENT DESIGN 

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EVENT MANAGEMENT

Investment Begins at $4500

Designed for couples who have some time to work on the logistical aspects of their wedding yet need help brining the design portion of their big day to life! Creative direction and professional input on making your wedding day beautiful. 

"Kierstin was amazing, and we truly could not have pulled off our wedding without her! We hired her under her "Design + Month Of" package, and we are so glad we did. She came with us to many, many meetings with the design-focused vendors and always offered a thoughtful,supportive perspective on things. She helped us make the right choices for us, without being in any way overbearing. Kierstin was always patient and focused and helped keep us on track for getting everything organized and beautifully coordinated. Kierstin has a very calm and kind demeanor, which is so helpful in the sometimes hectic wedding planning times. She also has a great eye for design, made some suggestions that really made our venue look amazing, and recommended some fantastic vendors!"

Booking

  • Sign Contract and submit retainer fee.

Onboarding

  • Once booking is complete, Lovely Day Events  will send a client profile form for the couple to fill out. 

  • The couple will fill out the client profile form and then schedule their first consultation.

  • Once scheduled, the planner will send a meeting agenda to the client.

  • The First Consultation is 1-1.5 hours and covers the client’s vision and style (see meeting agenda for details).

  • After the consultation, Lovely Day Events  will create an engagement timeline that is custom to the length of the client’s engagement and is to be used for periodic updates between planner and client.

  • Lovely Day will refer 3-4 vendors per category based on our discussions. 

 

Phase I: The VIP Phase

In this phase, you will secure the venue and the most in-demand vendors. An in-demand vendor is one that has to physically be present on the wedding day for an extended period of time. Once they are booked, they are no longer available to other clients. 

 

TIMING: In a 12-month engagement, this phase should begin within two weeks of booking and be complete eight months before the wedding. 

Below is the order in which we suggest planning: 

  1. Venue

  2. Caterer

  3. Photographer 

  4. Videographer

  5. Band/DJ

  6. Officiant

  7. Hotels 

Below is a checklist of other items you will need to work on during Phase I:

  • Order passport, visa or birth certificate, if required for honeymoon or marriage license. 

  • Select Wedding Party

  • Select Ushers if desired

  • Inform Wedding Party of their responsibilities (duties, monetary, help/assistance)

  • Arrange accommodations for out-of-town guests 

  • Select Wedding Dress

  • Select Bridesmaid Attire, Shoes + Accessories

  • Select Flower Girl + Ring Bearer Attire, Shoes + Accessories

  • Select Groom and Groomsmen Attire, Shoes + Accessories 

  • Select other VIP Attire + Accessories (Ushers, parents, readers, etc.)

  • Schedule fittings & alteration appointments, based on delivery/availability

  • Create a wedding website if desired

  • Create a list of DIY projects (if desired) and recruit help needed

  • Schedule engagement photos 

BREAK – Couples need time to just DATE without talking about the wedding. Take 2-3 weeks depending on your engagement to take downtime. This will give you perspective, keep you refreshed and give you time to focus on one another. 

 

Phase II: The Design Phase

Time for all things glitter and gold. Or not. But all things pretty! In this phase, we will focus on the aesthetics of the event. We will create a personalized mood board, wish list for rentals, and select vendors based on your style and budget. We will review all details such as place settings, linens, lighting, florals, stationery, lounges, and special personal touches. 

 

TIMING: In a 12-month engagement, this phase should start around seven months before the wedding and be completed four months before the wedding. 

Below is the order in which we plan in this phase: 

  1. Florist: We will provide three options that fit within the couple’s style and budget, based on the information gathered from our first consultation. We always attend this meeting with the couple, as it is one of the most difficult meetings to navigate.

  2. Stationer: We will provide three options that fit within the couple’s style and budget, based on the information gathered from our first consultation. 

  3. Rentals: We simply recommend the rental company/companies that have the best price or equipment for the couple needs. 

  4. Lighting: We will provide three options that fit within the couple’s style and budget, based on the information gathered from our first consultation

  5. Favors/Experiences/Welcome Bags: We provide recommendations and idea development. 

 

In this phase, you will secure your remaining non-design vendors. 

  1. Makeup Artist/Hair Stylist: 

  2. Transportation: 

  3. Photo booth or misc. entertainment vendors. 

  4. Cake or Desserts

 

Below is a checklist of other items the couple will need to work on in Phase II:

  • Set date, time and location for rehearsal dinner

  • Set date, time and details for ceremony rehearsal (must be approved by your planner and venue)

  • Start planning your honeymoon 

  • Select and reserve miscellaneous services: valet, entertainment etc.

  • Purchase accessories and shoes (begin to break in)

  • Create a gift registry

  • Order favors or select charity for donation

  • Plan activities for out of town guests

  • Start shopping and purchase Parents gifts

  • Start shopping and purchase wedding party gifts

  • Start any DIY projects 

  • Schedule hair, makeup and nail appointments for your wedding day 

BREAK – Couples need time to just DATE without talking about the wedding. Take 2-3 weeks depending on your engagement to take downtime. This will give you perspective, keep you refreshed and give you time to focus on one another. 

 

 

Phase III: The Wrap-Up Phase

In Phase III our focus is to tie it all in a bow and make sure we are reconciling all of our planning details with each vendor.

 

TIMING: With a 12-month engagement, this phase should start around three months before the wedding and be complete two weeks before the wedding. 

Many of the tasks below can be worked through simultaneously:

  • If not already done, schedule a Menu Tasting to determine final food and beverage selections. This information is necessary for the invitation response card insert so menu selections must be made before mailing invitations. Lovely Day Events will attend this meeting with you if not already done in Phase II.

  • Lovely Day Events will lead a final site visit to finalize the layout. The venue manager, the florist, and catering lead are invited to this site visit. A draft timeline and layout will be sent to all vendors for feedback following this meeting that takes place 6-8 weeks before the wedding.

  • Secure current copies of all vendor contracts and confirm final details. Final timeline and layout are submitted to all vendors 2 weeks before the wedding.

  • Invitations must be designed and ready to be mailed 8 weeks before the wedding date. If the wedding is a destination wedding for most guests, invitations need to be mailed 10 weeks before the wedding date.

  • We provide a décor instruction sheet and will fill in as much information as possible. The client is responsible for confirming details and adding anything that has not yet been communicated. 

Below is a checklist of other items the couple will need to work on in Phase III:

  • Mail invitations. Include accommodation choices, maps, meal selection and, registry information

  • Maintain response cards 

  • If needed, maintain list of meal selections; create master meal map-who is sitting where/having what

  • Create a seating chart

  • Finalize hairstyle and makeup styles for the wedding day

  • Shop for ceremonial items (toasting glasses, cake knife, ring pillow, guest book and pens, certificate pen, unity candle, etc.)

  • Check change of name requirements (we recommend a service called MissnowMrs.com)

  • Mail invitations to rehearsal dinner 

  • Obtain your marriage license

  • Find something old, new, borrowed and blue

  • Decide who you would like to give a toast and invite them to do it (2-3 for wedding day; as many as you like for rehearsal dinner)

  • Decide if you want a slideshow or video (if so, reserve equipment)

  • Arrange final fittings (wedding party + couple)

  • Finalize rehearsal dinner plans; seating, place cards, menu, décor 

  • Write your vows 

  • Pick up rings and confirm sizing is correct

  • Confirm list of photos wanted with your photographer:

  • General photos desired

    • Family photo list

    • Special guests you want photos with

    • Locations for bridal shoot (with rain options)

 

  • Confirm “wants” with the videographer

  • Confirm all song selections and lists with band/DJ/musicians, including 

    • Processional order  

    • Grand entrance

    • First dance

    • Mother/Son and Father/Daughter dance (or any other special dance)

    • Cake cutting

    • Bouquet and Garter Toss

  • Remind attendants when and where to pick up outfits

  • Determine ceremony seating for special guests and provide a list to ushers

2 Weeks – 1 Week Before the Wedding Day

Client wraps up all vendor communication. Lovely Day becomes POC for all vendors. 

 

  • Pick up wedding attire and ensure everything fits

  • Gather everything you will need for rehearsal dinner and wedding day

  • Confirm all honeymoon reservations and exchange money or get traveler’s checks

  • Pack for honeymoon

Rehearsal Day

Lovely  Day runs a 1 hour rehearsal 

Items client should have by the reh

  • Review list of things to bring- Stationery, marriage certificate, ring pillow, guest book, favors, cake cutting set, toasting flutes, comfortable shoes, family photos, etc.

  • Pack suitcase, gown and everything else needed for your wedding day.

  • Give Planner remaining balances and gratuities to be paid on the wedding day (in separate envelopes for each vendor).


 

WEDDING DAY EVENT MANAGEMENT

 

-10 Hours with Lead Planner and 1 Assistant

*Guest lists of 200 + will require an additional assistant.

Rehearsal Coordination

(1 Hour)

Lovely Day will coordinate a ceremony rehearsal in order to familiarize the wedding party with their walking order and cues.

 

-Bridal / Wedding Party Emergency Kit

Lovely Day will bring an emergency kit. (ie first aid kit, fabric tape, pins, mints...)

 

-Set Up

Lovely Day will personal items  (ie photos, guest book, escort cards, place table numbers, and place cards. 

 

-Vendor Coordination

Lovely Day will coordinate timeline and set up logistics with your vendors on site. We will work with your vendors throughout the day also ensure your vendors who will remain on site are provided vendor meals and will schedule breaks for your entertainment provider.

 

-Floral Bouquet/Boutonniere Distribution

Lovely Day will distribute all wedding party florals and assist with pinning on boutonnieres.

 

-Wedding Dress Assistance

Lovely Day will help bustle your dress and help with any hair pieces or veils if you would like assistance.

 

-Event Timeline

Lovely Day will oversee your event timeline throughout the event and ensure proper flow. This includes keeping important items and people on schedule while remaining flexible and in the moment.

 

-Wedding Party Coordination

Lovely Day will coordinate and ensure the wedding party is lined up and ready to go for any scheduled activities. (ie walking down the aisle, toasts etc.. )

 

-Distribute Final Vendor Payments & Gratuities

 

-Pack To Go Meals for Bride and Groom

 

-Breakdown

Lovely Day will oversee the breakdown timeline and coordinate vendors return to strike. 

À LA CARTE HOURS

We are happy to customize a quote for you and add additional hours on top of any planning package.

Additional Planning Hours /$50 per hour.

 

-Extra Planning Consultation Hours

-RSVP Management
-Rehearsal Dinner Coordination
-Honeymoon Planning
-Wedding Weekend Activities
-Wedding Favor Coordination and Delivery